In the previous section of the lesson we looked at Organising the Menu. In this section we will look at setting up the Email retrieval and sending emails.
Download a PDF version of this lesson (119k) Email retrieval and sending. This lesson is a sample from the manual.
Download a PDF file with instructions for setting up the email client in Outlook Express. (343k)
Email programs on your computer are known as email clients because they receive email 'merchandise' (i.e. email messages attachments) from the email server.
Most email clients can also compose and send messages to the server from where they are transmitted to the addressee.
The most common email client is the Outlook family i.e. Outlook Express or Outlook that comes standard with MS Office.
Email messages can be viewed or composed using on on-line service (WebMail) or a program that runs on the local computer i.e. Email
NB! If you need to chnage your Outlook password then follow these same steps. Depending on teh requirements of your internet service provider (ISP) there are potentially two places to amend passwords see steps 4 and 5 below.
Email using Outlook
Email is handled by a number of parties before arriving in your inbox and before delivery to the inbox of your email correspondent. Most ISPs (e.g. BigPond. Optus, Ozemail) block outgoing email being relayed to the Email server because this technique is often employed by unscrupulous spammers. Therefore you will need to replicate your outgoing email settings from your normal email account.
These examples are from Outlook but the principles explained here apply to all email programs.
Step 1: In outlook Select Tools è Email accounts from the menu
Step 2: Add a new account
Choose the 'Add a new emailaccount option' and select the POP3 option from the menu. Click on the next button.
Figure: MS Outlook select POP3 server type
Step 3: Complete settings
Full email address as supplied by WebSuburb Incoming mail server: mail.websuburb.com.au Outgoing mail server: NB! Copy the settings from your email account with your ISP. Username: full email address Password: Refer to WebMail to set password.
Figure: MS Outlook email account settings example
NB! If you wish to change the password settings in Outlook then enter the correct password under Logon Information.
Step 4: Outgoing mail settings
Click on the "More Settings..." button. Enter your ISP outgoing mail server details and password on the Outgoing Server tab.
Figure: MS Outlook Outgoing Server settings
NB! If you wish to change the password settings in Outlook then you may need to enter the correct password under "Log on using Password"
Step 5: Advanced Settings
Click on the Advanced Tab. Check that "Leave a copy of messages on the server" is unchecked. This is to avoid over filling the mail box on ther server.
Figure: MS Outlook Advanced E-mail Settings Delivery: Don’t leave a copies of mail on the server
Step 6: Test
Click on the Test Account Settings button. This should return a dialog box similar to this if all tests have completed successfully.
Figure: MS Outlook Test Account settings result
Tip! The test account settings in Outlook all pass successfully but you are still not receving emails?
Try checking the junk mail folder in Outlook. If you find relevant email then select the email, right click, select Junk E-mail from the drop down menu and either choose the option to 'Add Sender to Safe Senders List' or if you anticipate receving mail from multiple people at the same organisation 'Add Senders's Domain (@example.com) to Safe Senders List'
Figure: MS Outlook Add Sender to Blocked Senders List
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